Criminal records in Loudoun County, Virginia, are accessible through several channels. LoudounCourt.us allows for quick access to public information on criminal cases. Additionally, data can be obtained through the online portals of the Virginia state court system, the Clerk of the Circuit Court's office, the Loudoun County Sheriff's Office, and public terminals in the courthouse.
How to Search Criminal Records in Loudoun
Searching for criminal records begins with a few basic pieces of information: the individual's full name, date of birth, or case number. Below are all available methods.
Online Search
- LoudounCourt.us — enter a name or case number to view public information on criminal cases in the county.
- Case Information Page on the county's official website — allows you to check the status of a criminal case. For clarifications, contact the Criminal Division at 703-771-5610.
- Virginia Courts Portal — the Loudoun Circuit Court website provides links to the Virginia Supreme Court's case search system.
- Daily Incident Report — the sheriff's office publishes reports every business day, though they do not cover all incidents.
- VADOC Inmate Search — if the individual is in the custody of the Virginia Department of Corrections, you can find their location and estimated release date here.
In-Person Visit
Public kiosks for viewing digital criminal and civil records are located on the fourth floor of the Courts Complex, opposite the elevators. The Clerk of the Circuit Court — Hon. Gary M. Clemens — receives visitors during business hours.
Written Request
A request for a criminal history from the sheriff's office can be mailed to the Records Services section. The check covers only arrests made by the Loudoun County Sheriff's Office and reflects only convictions.
For a statewide criminal history, contact the Virginia State Police through their Central Criminal Records Exchange.
Search Loudoun Criminal Cases by Case Number
A case number in Virginia typically consists of several elements: a letter code for the type of case, the year of filing, and a sequential number. For example, in Circuit Court, the format might look like this:
- CR — criminal case (Criminal)
- 25 — year (2025)
- 000123 — sequential number
Thus, "CR25-000123" means a criminal case filed in 2025 under number 123. In General District Court, a different numbering system is used, where a court code may precede the number (e.g., GC for General Court). If you have the exact number, the search will take seconds — just enter it on the case information page or at a public terminal in the courthouse.
Not sure about the format? Call the Criminal Division at 703-771-5610 — staff will provide informational assistance, though they are not authorized to give legal advice.
Charges, Case Status, Hearings, and Court Results in Loudoun
Charges
| Element | Explanation |
|---|---|
| Statute Code | Reference to the Virginia Code, e.g., § 18.2-95 (grand larceny) |
| Severity | Felony, misdemeanor, or infraction |
| Amended Charges | The prosecutor may reduce or change charges during proceedings |
Case Status
- Pending — the case is open, and no decision has been made yet
- Active — proceedings are ongoing, hearings are scheduled
- Disposed — the court has issued a final decision
- Closed — all procedural actions are completed
Types of Hearings
Arraignment — the first presentation of charges before a judge. Preliminary hearing usually concerns felony cases and determines if there is enough evidence to proceed to Circuit Court. Pre-trial conference gives parties the opportunity to discuss a plea or procedural issues. Sentencing occurs after a guilty plea or jury verdict, and review hearing — when the court checks compliance with the terms of the sentence.
Court Results
| Result | Meaning |
|---|---|
| Guilty | Found guilty — by court verdict or defendant's admission |
| Not Guilty | Acquitted after case review |
| Dismissed | Case closed — prosecutor withdrew charges or court dismissed them |
| Nolle Prosequi | Prosecutor declined to pursue further prosecution |
| Acquitted | Complete acquittal after trial |
How to Request Certified Criminal Records in Loudoun
Certified copies of criminal records are needed for official purposes — employment, immigration, licensing. Depending on the type of record, contact one of two offices.
Circuit Court Clerk
Issues certified copies of court documents: verdicts, decisions, case records. Requests can be submitted in person on the fourth floor of the Courts Complex or by mail. You will need the defendant's full name and case number. To subscribe for online document access, there is a Public Access system.
Sheriff's Office (Records Section)
For a criminal history check, contact the Records Section. This check includes only the arrest history made by the Loudoun County Sheriff's Office and reflects only convictions. Criminal history from the Leesburg Police Department is requested separately through their department.
To submit a request, you need:
- A valid photo ID
- A completed request form (available at the office)
- Payment of the established fee
Public records can also be requested through the county's online FOIA system — this is the fastest way to submit a request under the Virginia Freedom of Information Act.
Fees, Copy Costs, and Processing Times for Criminal Records in Loudoun
Fees are set according to the Virginia Code and local rates. It is recommended to verify exact amounts directly with the office, as they may change.
| Service | Approximate Cost | Note |
|---|---|---|
| Copy of court document | $0.50 per page | Standard rate according to Virginia Code § 17.1-275 |
| Document certification | $2.00 | Per certified copy, in addition to the copying cost |
| Criminal history check (Sheriff's Office) | Check with Records Section | Fee depends on the type of check; contact 703-777-0407 |
| Check through Virginia State Police | Check on VSP website | Statewide check, including fingerprinting |
Processing Times
Simple requests — a copy of a verdict or case status certificate — are usually processed within a few business days when requested in person. Mail requests take longer, sometimes up to two weeks. Criminal history checks through the sheriff's office may take from a few days to a week depending on workload. Requests through the county's FOIA system must be reviewed within five business days according to Virginia law, although complex requests may receive an extension of up to seven days.
Payment is usually accepted on-site. Confirm acceptable forms of payment (cash, check, card) before visiting by calling the relevant office.